1. GENERAL STATEMENT
Avicenna Academy considers that one of their primary objectives is the achievement and maintenance of a high standard of Health & Safety on the Academy premises.
Avicenna Academy recognises and accepts its corporate responsibility to provide a safe and healthy environment for the teaching and non-teaching staff, the students and other people who come onto the premises.
Avicenna Academy will take all reasonable practical steps to fulfil this responsibility and will pay particular attention to meeting the requirements of the Health & Safety at Work etc. Act 1974 and all relevant statutory provisions.
Avicenna Academy will apply Health and Safety instructions and advice issued by the Education Department and will consult with Sheffield Borough Councilâ€™s professionally qualified safety advisers, to advise on the effective implementation of policies and objectives.
Avicenna Academy will maintain arrangements with staff Trade Unions for joint consultation on and participation in measures for promoting Health and Safety.
Avicenna Academy will ensure that a Health and Safety Committee is set up and arrangements are maintained to carry out the Avicenna Academy requirements in respect of Health and Safety in the Avicenna Academy premises and grounds.
Avicenna Academy require all staff and students to display a positive attitude towards Health and Safety.
All employees have statutory duties in connection with their own health and safety and that of other employees, students and members of the public.
2.Â Â ORGANISATIONAL SAFETY
2.1 The Academy Principal is responsible for:
2.1.1Â Â Â Pursuing the objectives of Avicenna Academy in respect of health and safety;
2.1.2Â Â Â Setting up arrangements in the Academy to cover all health and safety legal requirements, to produce a written statement of those arrangements and to bring it to the attention of all staff.Â The statement should be revised and re-published as necessary;
2.1.3Â Â Â Effective monitoring of the implementation of the arrangements;
2.1.4Â Â Â Being available to any member of staff to discuss and to seek to resolve health and safety problems not solved at a lower level or through established arrangements;
2.1.5Â Â Â Reporting to Avicenna Academy those instances where the Academy Principals authority does not allow the elimination or reduction to a satisfactory level of a hazard, whilst taking all necessary short term measures to avoid danger, pending rectification;
2.1.6Â Â Â Noting all health and safety instructions and advice issued by the Sheffield City Council and to ensure that they are brought to the attention of all staff; to keep a file of such information together with information and advice published by the DfE and others about the health and safety aspects of the activities carried on in the Academy, and to make this information available to all staff;
2.1.7Â Â Â Keeping a list of safety representatives appointed to represent staff at the Academy, to be readily available to them, and to co-operate with them as far as is reasonable in their efforts to carry out their functions:Â receiving written reports from safety representatives and to respond in writing within a reasonable time;
2.1.8Â Â Â The establishment of an Academy Health and Safety committee;
2.1.9Â Â Â Ensuring that all staff are given information, instruction, training and supervision in safe working procedures in order that they may recognise and understand their personal responsibilities.
2.2 The Senior Leadership team are responsible for:
a)Â Â Instituting and maintaining the organisation and procedures necessary to implement and monitor the policy within his/her area of control;
b)Â Â Reviewing these arrangements and remedying, as far as reasonably practicable, deficiencies found;
c)Â Â Reviewing the fire evacuation drill within the health and safety policy;
d)Â Â Reporting hazards, incidents or accidents to the Head of Facilities.
2.3Â The Head of Facilities is responsible for:
2.3.1Â Â Â Formulating and assisting in the implementation and monitoring of the Academyâ€™s Health and Safety Policy and safe working procedures;
2.3.2Â Â Â Investigating and reporting to the Academy Principal and Avicenna Academy and the Local Governing Body on safety, occupational health and compliance with safe working procedures and legislation;
2.3.3Â Â Â Investigating hazards, accidents and incidents, formulating proposals to help prevent recurrences, and reporting accordingly to the Health and Safety Committee, Deputy Heads, Academy Principal and Avicenna Academy and the Local Governing Body;
2.3.4Â Â Â Keeping statistics on accidents and incidents and reporting on these regularly to the Health and Safety Committee, Vice Principals and Academy Principal;
2.3.5Â Â Â Ensuring that equipment and materials purchased are suitable and safe for their intended purpose and comply with UK Consumer Safety Legislation and Section Six of the Health and Safety at Work etc. Act 1974 and subsequent updates.
2.3.6Â Â Â Ensuring the proper installation and regular maintenance of plant and equipment by competent persons where required, and the provision of sufficient information and instructions to enable safe and proper usage of such plant and equipment;
2.3.7Â Â Â Ensuring that premises and buildings under the control of the Governing Body are maintained in a healthy and safe condition.
2.3.8Â Â Â Ensuring that staff are given information and adequate instruction and training to carry out their work without undue risk to their health and safety and that of all other people who may be affected by their work.
2.4Â Teaching StaffÂ are responsible for:
2.4.1Â Â Â Instituting and maintaining the organisation and procedures necessary to implement and monitor the policy within his/her area of control;
2.4.2Â Â Â Reviewing these arrangements and remedying, as far as reasonably practicable, deficiencies found;
2.4.3Â Â Â Reporting hazards, incidents or accidents to the Operations Director
2.4.4Â Â Â Ensuring that equipment and materials purchased are suitable and safe for their intended purpose and comply with UK Consumer Safety legislation and Section Six of the Health and Safety at Work etc. Act 1974;
2.4.5Â Â Â Ensuring the proper installation and regular maintenance of plant and equipment by competent persons where required, and the provision of sufficient information and instructions to enable safe and proper usage of such plant and equipment;
2.4.6Â Â Â Ensuring that all staff are given information and adequate instruction and training to carry out their work without undue risk to their health and safety and that of all other people who may be affected by their work.
2.5Â Support Staff are responsible for:
2.5.1Â Â Â Instituting and maintaining the organisation and procedures necessary to implement and monitor the policy within his/her area of control;
2.5.2Â Â Â Reviewing these arrangements and remedying, as far as reasonably practicable, deficiencies found;
2.5.3Â Â Â Reporting hazards, incidents or accidents to the Safety Adviser or to the Head of Department, or other delegated member of staff as appropriate.
2.6Â Academy First Aider is responsible for:
2.6.1Â Â Â Instituting and maintaining the organisation and procedures necessary to implement and monitor the policy within his/her area of control;
2.6.2Â Â Â Reviewing these arrangements and remedying, as far as reasonably practicable, deficiencies found;
2.6.3Â Â Â Reporting hazards, incidents and accidents to the Head of Facilities;
2.6.4Â Â Â Ensuring the correct completion of the Accident Book and Accident Report Forms;
2.6.5Â Â Â All First Aid boxes will be the responsibility of the Academy Nurse who will ensure they are appropriately stocked.Â First Aid boxes will be booked out for trips and visits from the Academy Nurse.
2.6.6Â Â Â Ensuring that equipment and materials purchased are suitable and safe for their intended purpose and comply with UK Consumer Safety legislation and Section Six of the Health and Safety at Work etc. Act 1974;
2.7Â Duties of all employees
2.7.1Â Â Â All employees have statutory duties in connection with their own health and safety and that of other employees, students and members of the public.
2.7.2Â Â Â These duties are fully stated in Section 7 and 8 of the Health and Safety at Work etc. Act:
S7Â It shall be the duty of every employee whilst at work:
a)Â Â Â Â Â To take reasonable care for the health and safety of him/herself and of other persons who may be affected by his/her acts or omissions at work;
b)Â Â As regards any duty or requirement imposed on his/her employer or any other person by or under any of the relevant statutory provisions, to co-operate with him/her so far as is necessary to enable that duty or requirement to be performed or complied with.
S8Â No person shall intentionally or recklessly interfere with or misuse anything provided in the interests of health and safety or welfare in pursuance of any of the relevant statutory provisions.
2.8.3Â Â Â In the execution of their duties all employees are expected to use the knowledge gained from specific health and safety training and that which is inherent in their professional training.
2.9Â Compliance with Safety Policy
Failure by any employee within the Academy to accept or act upon reasonable standards set to achieve the health and safety of themselves and others and to protect the health of the working environment and may be subject to disciplinary action.
Disciplinary action will be in accordance with procedures adopted by the Governing Body.
The Health and Safety Executive regularly updates its advice and guidance and this places upon employers a duty to respond positively by reviewing/updating their policies and practices as and when such information is available.
3.Â Â THE ACADEMYâ€™S ARRANGEMENTS
3.1.1Â Â Â In the event of an accident, an Accident Form should be obtained from reception and completed giving full circumstances of the occurrence and should include all of the following:
a)Â Â the name of the injured person
b)Â Â the nature of the injury
c)Â Â when, where and how it occurred
d)Â Â who was supervising
e)Â Â the treatment given
3.1.2Â Â Â The Health and Safety Adviser, or designated member of staff, is responsible for statutory notification in accordance with RIDDOR Regulations and should be given the completed Accident Form.
3.1.3Â Â Â The Head of Facilities, or a designated senior member of staff, will carry out an investigation of the accident and all accidents will be reported to the Academy Principal.
3.1.4Â Â Â In accordance with the Social Security Act 1985 an Accident book will be kept in Student Support office and details of injuries to employees, students, contractors and visitors entered therein.Â All such injuries must therefore be reported to Student Support who will complete the Accident Book giving the information listed under a-e above.
3.1.5Â Â Â Where major injuries are involved the Health and Safety Executive and/or Authority Safety Adviser may wish to visit the site and carry out investigation.
3.1.6Â Â Â It is therefore important to avoid disturbing the site until they have indicated that it is permissible to do so.
3.2 Hazards/Dangerous Occurrences
Everyone is responsible for identification of hazards.
Hazards should be reported to the Head of Facilities VERBALLY and IN WRITING.Â A â€˜Report of Hazardâ€™ form is available from the Head of Facilities and full details should be given.Â Interim measures should be discussed with the Head of Facilities pending rectification.
The Head of Facilities will arrange for remedial work to be carried out.
3.3 First Aid
3.3.1Â Â Â Â Â Â Â The Academy Nurse/qualified First Aiders will give first aid.
- The Academy has a policy of encouraging all other staff to seek formal first aid training.
- There is an expectation that all Departments will have at least one person trained in basic emergency aid.
- Support for such training is provided by the school.Â It is anticipated that holders of emergency aid certificates will follow a refresher course in order to update the original qualification in accordance with recognised guidelines.
3.3.2Â Â Â A list of known qualified designated First Aiders will be displayed in Student Information Office (SID), Academy Reception, Learning Managers Office, Head of Facilities Office
3.3.3Â Â Â Small cuts and abrasions may be dealt with by untrained person(s) using clean water and dry dressings.Â Burns in the classroom may be dealt with by using cold water until the arrival of the Academy Nurse or qualified First Aider.Â Splashes in eyes, in the classroom, may be dealt with by the use of a sterile eye wash provided in first aid boxes, until the arrival of the Academy Nurse or qualified First Aider.
3.3.4Â Â Â First aid boxes are located in accessible places throughout the Academy.
- Staff should become familiar with the position of the box nearest to their regular teaching base.
- Â For full details of position of all boxes in Academy
(see appendix 1:a).
3.3.5Â Â Â The Academy Nurse/First Aider is responsible for ensuring that first aid boxes are stocked and these will be checked every half term.Â A list of items will be included and a sticker will show the date that the box was last checked. Whenever an item is used it should be reported to the Academy Nurse using one of the incident slips located within the first aid box. By completing this slip and returning it to the Academy Nurse a record of all incidents can be maintained and the first aid boxes re-stocked as necessary.
(see appendix 1:b).
Under no circumstances can medication of any kind be given unless by a qualified person.
(see Procedures in the event of a non-qualified person dealing with a sick student:Â appendix 1.c).
3.3.6Â Â Â If an ambulance is required the Academy Nurse or the designated First Aider will request its attendance on site.
3.3.7Â Â Â The Academy Nurse, or in the absence of the Academy Nurse,Â a designated member of staff, will accompany a student to hospital.
3.3.8Â Â Â The Academy Nurse, or designated member of staff, will ensure that parents are contacted.
3.3.9Â Â Â Medicines to be taken by students during the Academy day should be deposited with the Academy Nurse for safe keeping.
3.3.10Â Medicines can only be issued by the Academy Nurse or a designated First Aider.
3.4Â Drugs and Solvent Abuse
Â Â Â Â Â Â Â Â In accordance with the guidelines issued (see appendix 2) staff should be aware of the risks and vigilant at all times.
3.5 Infectious Diseases
a)Â Â Â Â Â Cases of some infectious diseases are notifiable and the Academy Nurse has lists of such infectious diseases.Â If any staff receives information in this area they should check with the Academy Nurse as soon as possible.Â The Academy Nurse will notify the Academy Principal and the School Health Doctor who will then notify the Medical Officer for Environmental Health (MOEH).Â Following notification, the school doctor and the MOEH may instruct that precautionary measures, such as the decontamination of certain areas, are implemented.Â Early notification to the Academy Nurse is important.
bÂ Â Â Â Â Â Procedures and Practice relating to HIV, Aids and Other Blood Borne Diseases should be carried out in accordance with guidelines produced.
(See Appendix 3).
A high standard of personal hygiene must be encouraged.Â Bactericidal soap and a means of drying hands will be made available in sanitary accommodation.
Particular care must be taken when dealing with bleeding or other cases of spillage of body fluid:
a)Â Â Disposable plastic aprons and gloves should be worn (these are available in first aid boxes).Â Gloves are also available from the Academy Nurse, Premises Team, and Science Prep Rooms.
b)Â Â Individual contaminated paper tissues/towels may be flushed down the toilet, but if a quantity has been used they, together with the gloves and apron, should be treated as infected waste, placed in YELLOW plastic bags provided in first aid boxes, and taken by STAFF to the special disposal bin in the Academy Nurseâ€™s Office.
c)Â Â People should be kept away from the area until the spillage is dealt with by a caretaker, who will use a product called â€˜Emergencyâ€™ to deal with the substance.
3.7 Fire Precautions
Please also refer to the Academyâ€™s Fire Evacuation Procedures.
3.7.1Â Â Â Prevention
Â Â Â Â Â Â Â Â Â Â Â
Â Â Â Â Â Â Â Â Â Â Â a) All non-essential electrical items when not in use, should be turned off, especially when the Academy is being closed for the night or the holidays.
b)Â Â The accumulation of combustible waste materials in classrooms, storerooms and offices should be avoided.
c) The Academy is a non smoking site and smoking is not allowed anywhere on the premises.
3.7.2Â Â Â Maintenance
a)Â Exit doors must be capable of being opened immediately and be clear of obstruction at all times.
b)Â Â All doors should be kept shut whenever possible.
c)Â Â Fire doors need to be self-closing, close fitting and have a â€˜fire-door keep shutâ€™ sticker on them.
d)Â Â Stairways and corridors should be kept clear from obstruction at all times, kept free from combustible materials and the floor coverings should be in good condition.
e)Â Â Fire Alarms should be audible throughout the school.
f)Â Â Â Fire Alarms should be tested by Premises Team weekly and a record kept.
g)Â Â Fire fighting equipment should be provided and maintained and be strategically placed throughout the Academy.
h)Â Â Emergency lighting should be maintained and tested regularly, the system being fully trained on an annual basis and a record kept by the Premises Team.
3.7.3Â Â Â Action in the event of a fire
a)Â Â ANYONE discovering an outbreak of fire should sound the nearest fire alarm.
b)Â Â A fire should only be tackled by a member of staff if it is COMPLETELY safe to do so.
3.7.4Â Â Â On hearing the Fire Alarm
a)Â Â EVERYONE should leave the building by the nearest exit.Â Thisshould be done in an orderly manner without panic or rushing.
b)Â Â Bags should be taken from rooms when evacuating the building wherever possible, but the collection of bags, coats and other items of personal property should not be allowed to delay exit from the building.
b)Â Â Â Â Â The person in charge of each room within the Academy should, without delaying their exit, ensure that wherever possible all windows and doors are closed.
a)Â Â Practical fire drills will be carried out on a regular basis and at least once every term, to ensure that staff and students are aware of the emergency procedure.
b)Â Â All students and adults should be aware of all the exit routes in the buildings, in particular doors which might not normally be available to students during the Academy day.
c)Â Â Students involved in private study, away from the classroom, should be aware of the emergency procedure.
d)Â Â Everyone in Academy should be aware of how to raise the alarm in case of an emergency.
e)Â Â All doors which may be used as exit routes from the school are to be kept unlocked when the Academy is occupied.
f)Â Â Â It is the duty of everyone using any room in the school to notify the Operations Director if the â€˜Fire Instructionâ€™ Notice is missing or damaged.
3.8 Bomb Alert
In the event of the Academy receiving information about a bomb alert, the responsibility for sounding the alarm lies with the Academy Principal.Â In deciding whether to sound the alarm the Academy Principal will take into consideration information about the source of the alert and advice from the Police.
ALL PROCEDURES WILL BE THE SAME AS FOR A FIRE ALARM
A safe working environment will be maintained.
Defects in heating, lighting, ventilation etc. are to be reported to the Operations Director who will instigate the necessary remedial work.
Any hazard, potential hazard, or repair work required should be reported to the Operations Director who will instigate the necessary action.Â (seeÂ 3.2 above)
Â Â Â Â Â Â Â Â All aspects of security of Academy premises are covered in the Security Policy Security is an important everyday part of the Health & Safety Policy and Practice of the whole Academy community.
(See appendix 4)
Safety Inspections will be carried out at least once every half term by the Operations Director.
Annual service inspections of fire fighting equipment and alarm systems will be carried out by sub-contractors and the Fire Department will also carry out an annual Safety Inspection.Â These inspections are in addition to the annual inspections described in Electrical Safety (3.15). or any other inspections deemed necessary.
In order that adequate information is provided a section of Notice Board in the Staff Room has been designated Health and Safety and information will be posted periodically.Â Further information on Health and Safety is available in Departments and in the Academy Staff Library.
3.13 School Journeys
3.13.1Â Â Â The person in charge of any school visit or journey which has been authorised must ensure that all reasonable standards of health and safety are attained during the visit.
3.13.2Â Â Â Please refer to Transport Policy appended to this document whenever making student journeys.
Under the Control of Substances Hazardous to Health (COSHH) Regulations 1988, formal assessment or â€˜Risk Statementsâ€™ are required for any substance defined as hazardous to health, and these should be displayed within the department.Â Staff should be fully briefed about risks involved in the use of a substance and the measure necessary to counter them.Â Staff are required to make full and proper use of any protective equipment provided to protect their health, and that of their students, and to report immediately any defects.
3.15 Electrical Safety
3.15.1Â Electrical Installation and Testing will be carried out in accordance with the Electricity at Work Regulations.
3.15.2Â All electrical equipment operating at over 50 volts should be visually checked, by the user, and any defective items taken out of use and reported for repair.
3.15.3Â Any hand-held equipment that has an exposed metal case should be inspected and tested by a competent person each year.
3.15.4Â Any double insulated equipment (i.e. no exposed metal casing) should be visually inspected, by the user, for any damage to the insulation of the item, cable sheath or plug each time it is used.Â Any defective items should be taken out of use and reported for repair.
3.15.5Â A record-book should be kept in each Department listing all electrical appliances and the date of all checks made recorded together with any remedial action taken.
3.16 Protective Clothing
Protective Clothing will be provided when necessary and should be worn whenever the situation deems it to be sensible.
3.17 Safety Representatives
The Health and Safety Committee is made up of Representatives from Departments, The Governing Body, the Teaching and Non-Teaching Unions; together with the Academy Principal and the Health and Safety Officer of the Academy.Â Staff can have issues raised at meetings of the Health and Safety Committee through one of the committee members.
3.18 New Staff
New staff should be given a copy of the Health and Safety Policy of the Academy and be further briefed during one of the briefing sessions for new staff.
3.19 Visitors to Academy
All visitors to Academy should sign in and should be asked to read the â€˜Guide to Visitors and Contractorsâ€™ note displayed in Reception.
GUIDE TO VISITORS AND CONTRACTORS:
Visitors and contractors to the Academy site should be aware of their responsibilities with regard to Health and Safety at Work etc. Act 1974.
In the event of a fire the fire alarm (loud siren) will sound.
Fire notices are posted in every room and office of the Academy and these give clear instructions.Â Â Follow the fire exit notices positioned in all corridors to find your way to the nearest exit.
Smoking is not permitted in Academy.
The Operations Director is the Health and Safety Adviser.
The AdminÂ are the designed First Aiders.
Please ensure you sign out.
Health & Safety Publications will be available from the Academy Staff Room.
APPENDIXÂ I – First Aid
a. Position of First Aid Boxes